Published on Apr 09, 2025 5 min read

Evernote, Notion, or OneNote? Find Out Which App Works Best for You

Note-taking has become a core part of modern digital life. Whether someone is managing a project, preparing for exams, or jotting down random thoughts, having the right note-taking app can improve both productivity and peace of mind. With several apps claiming to be the best note-taking solution, three names always stand out: Evernote, Notion, and Microsoft OneNote.

Each of these tools offers a different experience depending on how the user works, what they value most—simplicity, flexibility, or integration—and their preferred device. This guide explores how each of these note-taking giants performs across different areas so that individuals and teams can choose the best fit.

Evernote: The Longstanding Favourite

Evernote was launched in 2008 and quickly became a pioneer in the digital note-taking space. Over the years, it has built a loyal user base among students, professionals, and entrepreneurs.

Key Features of Evernote

• Notes are organised in notebooks and tagged for easy search
• Web Clipper lets users save articles and screenshots from the browser
• Built-in task manager for setting reminders and checklists
• PDF annotation and document scanning via mobile app
• Syncs across multiple platforms, including Windows, macOS, iOS, and Android

Evernote’s design suits users who like a tidy, compartmentalised way of storing thoughts, documents, or meeting notes.

Strengths

• Highly effective search engine, even for handwritten notes and PDFs
• A trusted, mature platform with years of refinement
• Excellent for collecting research and web content

Weaknesses

• Free plan limits sync to two devices
• Premium subscription required for most features
• The user interface hasn’t changed much in recent years

Evernote is a solid option for those who prefer organisation by folders, rely on deep search features, and don’t mind paying for advanced functionality.

Notion: The Creative Workspace

Notion is more than a note-taking app—it’s an all-in-one productivity platform. Designed with flexibility in mind, Notion lets users create their workflows, dashboards, wikis, and task boards all within one interface.

Key Features of Notion

• Block-based editor for text, images, embeds, to-do lists, and databases
• Thousands of user-made and official templates
• Team collaboration with mentions, comments, and real-time editing
• Powerful table and kanban views
• Works on all major platforms with browser, desktop, and mobile support

Notion stands out as a platform where notes become building blocks for much bigger systems, from project planning to habit tracking.

Strengths

• Customisable layouts for everything from notes to project boards
• The free plan includes unlimited pages and members
• Visually clean and appealing for creatives and designers

Weaknesses

• The steep learning curve for new users unfamiliar with blocks or templates
• Offline access is limited and occasionally unreliable
• Mobile app performance can lag with complex pages

The notion is ideal for users who want more than just a digital notebook—people who enjoy building their productivity ecosystem from scratch.

OneNote: The Free and Familiar Option

OneNote, developed by Microsoft, offers a very different experience compared to its competitors. With its notebook-style interface, it mirrors the feeling of writing in a physical notebook. It makes it an excellent choice for students, educators, or anyone who enjoys a freeform note-taking approach.

Key Features of OneNote

• Page and section-based structure inside digital notebooks
• Rich formatting options and drawing tools
• Easy syncing across devices through OneDrive
• Strong integration with Microsoft Word, Excel, and Outlook
• Audio recording, math equations, and ink-to-text support

OneNote is widely used in classrooms and offices, especially where Microsoft 365 is already in use.

Strengths

• Completely free to use with no major limitations
• Exceptional for pen input and stylus writing
• Great for mixed content like sketches, text, and voice notes

Weaknesses

• An interface may feel cluttered or outdated for some users
• The search feature lacks depth compared to Evernote
• Less suitable for users seeking high customisation or minimalism

OneNote remains a strong contender due to its cost-effectiveness and rich feature set for education and handwritten note users.

Direct Feature Comparison: Evernote vs Notion vs OneNote

To help visualise the difference, here's a straightforward comparison across the key factors that matter most.

User Interface and Ease of Use

• Evernote: Easy to navigate with a traditional folder and tag setup
• Notion: Highly flexible but takes time to master
• OneNote: Familiar structure but less intuitive for new users

Customisation

• Evernote: Limited to notebook and tag system
• Notion: Endless customisation with blocks, templates, and databases
• OneNote: Offers layout freedom with drag-and-drop and inking

Offline Access

• Evernote: Available only with paid plans
• Notion: Basic offline features exist, but not all content is usable
• OneNote: Full offline support is included by default

Collaboration

• Evernote: Allows sharing and limited collaboration
• Notion: Real-time team editing and comments built-in
• OneNote: Supports shared notebooks with cloud syncing

Price Comparison

• Evernote: Free plan is limited; Premium starts at around $8/month
• Notion: Free for personal use; paid team plans also start at $8/month
• OneNote: Completely free; included in Microsoft 365 bundles

Choosing the Right App: What Type of User Are You?

Evernote Is Ideal For:

• Professionals who want structured notes with powerful search
• Users who clip content regularly from the web
• Individuals who don’t mind paying for a clean and reliable app

Notion Is Ideal For:

• Users who want to create their layouts and dashboards
• Teams needing real-time collaboration and shared planning
• People combining note-taking with task and project management

OneNote Is Ideal For:

• Students who need to take handwritten notes or draw diagrams
• Microsoft Office users looking for deep integration
• Anyone who needs a free solution with lots of features

Conclusion

In conclusion, choosing between Evernote, Notion, and OneNote depends on the user's specific needs and work style. Evernote offers structured organisation and powerful search features, ideal for professionals. Notion stands out for its flexibility and is best suited for those who want to build custom workflows or collaborate in teams. OneNote is a top choice for students or anyone who prefers handwriting and a free, feature-rich tool. Each app brings something unique to the table. There’s no one-size-fits-all solution in note-taking.